Safety Reporting

Welcome to Fair Wind Air Charter’s Safety Management System (SMS) electronic portal. This site provides a means for all employees to identify and report safety, security, and operational concerns as well as meet mandatory reporting requirements for incidents, injuries and damage to equipment or facilities. The information supplied by employee reports is reviewed and analyzed to facilitate early detection and improved awareness of operational deficiencies and adverse trends. This is accomplished by identifying the root causes and determining appropriate remedial actions which are then monitored for effectiveness. This process promotes collaboration between employee work groups and management for the early identification of hazards and to maintain a proactive approach to a safe and secure work environment.

Safety is one of our core business functions. We are committed to developing, implementing, maintaining and constantly improving strategies and processes to ensure that all our aviation activities take place under an appropriate allocation of organizational resources, aimed at achieving the highest level of safety performance and meeting regulatory requirements, while delivering our services.

We are committed to sustaining an inclusive safety culture and open work environment where every team member can speak up, contribute, and engage in building upon our common passion for excellence in aviation. Our company stands firmly on a foundation built upon mutual respect, pride of ownership, individual professionalism, unwavering integrity, and the ever-present call to take the initiative to serve our clients and each other.

We recognize that an effective Safety Management System (SMS) is vital to the success and longevity of our company. We are fully committed to implementing and maintaining a functional SMS and to the continuous improvement of the level of safety throughout Fair Wind Air Charter. SMS is an essential set of tools to pro-actively enhance safety by detecting hazards and mitigating the resulting risks. This, however, requires each of us to openly and willingly participate and contribute the necessary safety inputs.

• We are committed to establishing specific safety-related objectives and will periodically publish and distribute these to all employees.
• These safety objectives will be monitored, measured, and tracked to ensure overall corporate safety objectives are met. All employees and individuals in our company have the responsibility to perform their duties and activities in the safest practical manner and in compliance with SMS and general company policies and procedures posted throughout its manual system.
• We are committed to providing the necessary financial, personnel, and other resources to establish and maintain a fully functional SMS.
• We are dedicated to establishing a confidential employee reporting system to report all hazards, accidents, incidents, and/or safety issues without fear of reprisal.
• SMS is data driven and active and lively participation is vital for SMS to function properly. It requires each of us to actively participate and provide inputs via reports, audits, surveillance, and other SMS functions.
• Activities involving intentional disregard for FAA regulations, company policies and procedures, illegal activities, and/or drugs or alcohol may be subject to disciplinary action.
• As a component of the SMS, Fair Wind Air Charter is committed to establishing, maintaining, and periodically exercising an emergency response procedure and plan that provides for the safe transition from normal to emergency operations and vice-versa.

We will convey this expectation to all employees through postings to WBAT, Electronic Library System (ELS), company communications and InfoNotices, and any other means to ensure all employees are aware of the company’s SMS, their duties and responsibilities, and this safety policy. This safety policy will be reviewed annually by the Accountable Executive through the Safety Review Committee (SRC) to ensure it remains relevant and appropriate to our company.

We expect you to actively participate in following the above policy. Apathy, neglect, dishonesty, and general disregard will keep us from achieving our goals, and will ultimately lead to failure of what we have set out to do. These negative attributes are never permissible. We ask that you help us stay on course whatever your role may be.

Take ownership, dedicate yourself, participate, and contribute.

Christopher T. Henderson
CEO, President, Accountable Executive
Fair Wind Air Charter

Fair Wind Air Charter, in cooperation with the FAA and the Air Charter Safety Foundation (ACSF), has established an Aviation Safety Action Program (ASAP). ASAP is a voluntary, self-reporting program that identifies and reduces possible flight safety concerns, and mitigates risk. ASAP uses employee input to identify significant safety concerns and issues; operational deficiencies; non-compliance with regulations; deviations from company policies and procedures; and unusual events. Each report is investigated and corrective actions determined based on a non-disciplinary approach to flight safety.

• ASAP fosters a voluntary, cooperative, non-punitive environment for the open reporting of safety-of-flight concerns.
• All participants have access to valuable safety information that might not otherwise be obtainable. This information is analyzed, and corrective action is developed, to help resolve safety issues and possibly eliminate deviations from the federal aviation regulations (FARs).
• When a report is accepted under ASAP, the FAA will use lesser enforcement action or no enforcement action, depending on whether it is a sole-source report, to address an event involving possible noncompliance with the FARs.
• A report will not be accepted into ASAP when the event involves any of the following:
• Intentional noncompliance with the FARs,
• Intentional disregard for safety,
• Criminal activity,
• Substance abuse, controlled substances, alcohol, or
• Intentional falsification

As part of the participation in ASAP, Fair Wind Air Charter elects to provide confidential/de-identified ASAP data to an FAA sanctioned Aviation Safety Information Analysis and Sharing (ASIAS) platform operated, under contract, with MITRE. This collaborative effort improves aviation safety by using data from government agencies, aviation stakeholder organizations, aircraft manufacturers, and dozens of airlines and corporate operators.

Fair Wind Air Charter, through use of this portal, allows users to directly submit NASA ASRS reports electronically either in combination with an ASAP report and/or solely to NASA as part of its Aviation Safety Reporting System (ASRS).

Fair Wind Air Charter has developed a system for the submission of hazard, incident, and event reports by our Flight Crew, Maintenance, Cabin Crew, Dispatch, and Administrative Support employees to identify safety and operational deficiencies within their respective departments and general areas of responsibility. These reports will be investigated and analyzed to identify hazards; determine appropriate safety and/or operational improvements; monitor the effectiveness of corrective actions, and proactively promote employee awareness of potential problems.